Update incorporated association details

Check current details

Via myCAV

You can check your current details by signing into your myCAV account:

1. Open the myCAV sign in page and sign into your account. This will open your myCAV account page. 
2. Once you are in your myCAV account page, you will see your incorporated association(s) name. Click the name - this will reveal your association's details.

Via the public register

View our Search for an incorporated association page.

Update details

1. Open the myCAV sign in page and sign into your account. This will open your myCAV account page. 
2. Once you are in your myCAV account page, you will see your incorporated association(s) name. Click the name - this will reveal your association's details, and the list of 'Actions', i.e. links to change the details.
3. Click a link under 'Actions', e.g. 'Change address'. This will open a form for you to update the details.

Notify us of changes to these details

You must tell us about any changes to your incorporated association’s details on the public register of incorporated associations in Victoria.
You need to notify us when your incorporated association:

• appoints a new secretary
• changes secretary address or email address
• changes its registered address
• changes its name
• changes financial year end date
• changes rules (for more information on rules, view our Incorporated association rules page)
• adopts model rules (for more information on rules, view our Incorporated association rules page).

When to notify us

Please notify us of changes to your association's name or rules within 28 days.

For all other changes, notify us within 14 days. Please refer to the Update details section above.

If you have made a change but have not notified us within the required timeframes, please do so as soon as possible.

Keep your association’s details up to date or it may miss important notifications from us.

Transfer an incorporated association to company limited by guarantee

You must also tell us if your incorporated association transfers its registration to become a company limited by guarantee, within 14 days of the transfer occurring.

Your association must first approve the transfer, and any associated change of name, by passing a special resolution at a general meeting. You must submit to us:

• a copy of the meeting minutes showing the resolutions
• a copy of the company’s certificate of registration with the Australian Securities and Investment Commission
• any outstanding association annual statements.

Submitting the correct documents will ensure that your organisation:

• is no longer subject to the Associations Incorporation Reform Act 2012, and
• will be removed from the public register of incorporated associations.

Annual statement

Your association must lodge an annual statement with us every year within one month after its annual general meeting. For more information, view Lodging an annual statement for incorporated associations.